Sample record

What an issued trust letter looks like.

A representative due diligence record showing the structure, citation format, and dual-attestation block. The charity below is fictional. Real records are produced from a templated source for the relevant jurisdiction.

Anatomy

Read with annotations.

The letter on the left is the document the foundation receives. The notes on the right explain what each section is for and what an auditor sees in it.

Record · Page 1 of 4

Trust Letter Service

Record no. BLT-2026-00001 — Issued: 2 May 2026 — Page 1 of 4

Subject of diligence

Legal name	Example Children's Foundation Inc.
Jurisdiction	United States — State of New York
Registration number (EIN)	12-3456789
Registration authority	Internal Revenue Service
Registration status	Active — verified 2 May 2026

Diligence summary

The following diligence was performed by Trust Letter Service personnel between 1 May 2026 and 2 May 2026, using the methodology published at cdd.complyhq.ca/legal/methodology as of the issue date. Each check is recorded in the supporting evidence file with the source URL, retrieval timestamp, and content hash.

Check	Result	Source
Registration status with primary regulator	Pass	IRS Tax Exempt Organization Search; NY AG Charities Bureau
Tax-exempt classification (factual record)	Pass	IRS BMF; Form 990 most recent
Sanctions screening (OFAC, UN, EU, UK, CA, AU)	No match	OFAC SLS; UN Consolidated; EU CFSP; UK OFSI; CA SEMA; AU DFAT
PEP screening of disclosed officers	No match	OpenSanctions PEP list
Adverse media review (24 months)	Nothing requiring disclosure	Bing News; GDELT
Financial disclosure review	Pass	Form 990 tax years 2022 and 2023
Governance disclosure review	Pass	Form 990 Schedule O
Operational verification	Pass	Website + Wayback archive depth

Limitations

This record describes information that was verifiable from the cited primary sources at the time of issuance. It is not a guarantee of future conduct, a statement about the charity's eligibility for any tax-favoured treatment in the recipient's jurisdiction, or a recommendation that any grant be made. The recipient and the recipient's own advisors are responsible for the grant decision.

Attestation

We confirm that the diligence described in this record was performed in accordance with the methodology published by Trust Letter Service as of the issue date, and that the supporting evidence is on file with the firm. This attestation is not a legal opinion on the subject charity's status under any law. Use of the Trust Letter Service does not create an attorney-client relationship.

[FOUNDER-EDIT — lawyer name]

Reviewing attorney
Bar admission: Alberta — Law Society of Alberta member [FOUNDER-EDIT]

[FOUNDER-EDIT — CPA name]

Reviewing CPA
Licence [FOUNDER-EDIT]

Subject of diligence

Identifies the charity unambiguously: legal name, jurisdiction, regulator-issued registration number. The auditor reconciles this with the foundation's grantee record.

Diligence summary

Names the methodology version applied. Records the personnel who performed the work and the issue date. The methodology version is itself permanent and content-addressed.

Verification table

Each check has a result and the source consulted. The supporting evidence file (delivered alongside) includes the source URL, retrieval timestamp, and content hash for each row.

Limitations

What the record is not. Foundations' counsel reads this paragraph carefully — it is the legal envelope around the factual content above.

Attestation block

Two signatures. Both are required to issue the record. Either may decline. The reviewing pair's credentials appear under each signature.

A complete sample PDF, including the supporting evidence appendix and methodology reference, is available on request.

What an attestation means

Two signatures, narrowly scoped.

The attestation says exactly what it says. Foundations and their counsel rely on the record's specificity, not on a generalized assurance.

The attestation says

The diligence steps listed were performed by qualified personnel using the published methodology.
The supporting evidence (source URLs, retrieval timestamps, content hashes) is on file.
A lawyer admitted in Alberta and a CPA reviewed the work and signed.
The record is verifiable at a permanent public URL.

The attestation does not say

The charity is "approved" for any tax or regulatory purpose.
The charity will continue to behave as it has historically.
The reviewing lawyer represents you, your foundation, or the charity.
You can rely on the record in lieu of advice from your own counsel.